The decision by a Show Manager to cancel a UKA show must be taken in conjunction with UK Agility.  For cancellation to take place both parties must agree that it is impossible to run the show in a safe and sensible manner. Cancellation should be based on actual conditions and not possible condition and must be made in a time frame that takes into consideration the current conditions and how they will affect the show.

For example, a show cannot cancel two weeks before an event because there is currently snow on the ground. Cancelling a show 2 days before it is due to run because of snow on the ground is an acceptable time frame. Cancelling a show 2 weeks before the event due to the destruction of the venue is a valid reason to cancel.

UK Agility will work with Show Managers to announce the cancellation, work out show accounts and refunds available to competitors.

At the time of cancellation, all costs incurred by a Show Manager for the show will be deducted from the total income. This net profit will be then divided by the number of runs to calculate the refund per run available. Camping income will be treated in the same way. These accounts will then be made available on the UKA web page.

Show Managers will be responsible for refunding the money owed to their entrants. Entrants will be asked to send an SAE to the Show Manager’s address and they will be responsible for making the refunds.